Import email address data into Outlook 2016 for Windows

This article describes how to import a copy of your email address data into
Outlook 2016.


  • Applies to: User
  • Difficulty: Easy
  • Time needed: Dependent on data amount
  • Tools required: Access to the Outlook account into which you want to import data

For more information about prerequisite terminology, see
Cloud Office support terminology.

If you need to export or import email address data from a different Outlook
version, see Export and Import email address data using Outlook
for a list of all version articles.

Import email address data

  1. In Outlook 2016, click File > Options in the navigation bar.

  2. In the Outlook Options window, click Advanced.

  3. In the Export section, click Export.

    The Import and Export Wizard launches.

  4. In the Import and Export Wizard, click Import from another program or
    , and then click Next.

  5. Click Outlook Data File (.pst) and then click Next.

  6. Click Browse and then select the Outlook Data File(.pst) file
    you want to import.

  7. Select the folder from which to import. If you want to import all folders,
    select the Outlook Data File and the checkbox next to Include subfolders.

    Select Import items into the same folder in: and select the email
    address into which you want to import the data.

  8. Click Finish. The Outlook Data File begins importing. The time to
    complete the import could take from minutes to hours, depending on
    the data size.