Export Email Address Data from Outlook 2016 for Mac

This article describes how to export a copy of your email address data from Outlook® 2016 for macOS.


  • Applies to: User
  • Difficulty: Easy
  • Time needed: Dependent on the amount of data exported
  • Tools required: Access to the Outlook account from which you want to

For more information about prerequisite terminology, see
Cloud Office support terminology.

If you need to export or import email address data from a different Outlook
version, see Export and Import email address data using Outlook
for a list of all version articles.

Export email address data

To export email address data, perform the following steps:

  1. In Outlook 2016, click File > Export from the top navigation bar to
    display the Export to Archive File window.

  2. Check all applicable items that you want to export and then click

  3. Enter a name for the file, and then click the expand arrow to choose a
    location in which to save the file.

  4. Click Finish.

If you need to import email address data into Outlook 2016 for Mac, see
Import email address data into Outlook 2016 for Mac.