Export archive search results in Cloud Office

You can export archive search results to share with outside parties,
which is helpful for auditing or legal requests, as well as reviewing
historic team activity.


  • Applies to: Administrator, Compliance Officer, and Search Administrator
  • Difficulty: Easy
  • Time needed: Approximately 10 minutes
  • Tools required: Archive Portal access

Export search results

Complete the following steps to export the results of a search in the Archive Manager.

  1. Log in to the Archive Manager.

    For more information, see Log in to the Archive Manager.

  2. On the left side of the dashboard, click Searches.

  3. Locate the search name to be exported and click **Run**.

    Note: This option is available to users with Administrator, Compliance Officer, or
    Search Administrator permissions.

  4. Check the box for the messages to be exported and click the **Export** icon above the message list.
  5. Click Next to confirm the number of messages to exported.

    Note: You can export searches with a maximum of 30,000 results or a total size of 20 gigabytes,
    whichever limit comes first.

  6. Select a format, EML, .PST, or .PDF and click Next.

  7. Enter an Export Name and check the box to receive an email notification when the export is ready.

  8. Click Request Export.

  9. To begin the download process, click the Exports tab.

  10. Locate the search that was exported and click Download.

    Note: The export remains available for approximately 30 days.