Export email address data from Outlook 2016 for Windows

This article describes how to export a copy of your email address data from Outlook 2016.


  • Applies to: User
  • Difficulty: Easy
  • Time needed: Depends on the amount of exported data
  • Tools required: Access to the Outlook account from which you want to export

For more information about prerequisite terminology, see Cloud Office support terminology.

If you need to export or import email address data from a different Outlook
version, see Export and Import email address data using Outlook
for a list of all version articles.

Export email address data

  1. In Outlook 2016, click File > Options.

  2. In the Outlook Options window, click Advanced.

  3. In the Export section, click Export.

    The Import and Export wizard launches.

  4. In the Import and Export wizard, click Export to a file and then click Next.

  5. Click Outlook Data File (.pst) and then click Next.

  6. Select the folder that you want to export and then click Next.

    In this case, select the email address at the top of the folder list and
    select the checkbox for Include subfolders to export all data.

  7. Click Browse and then select the location where you want to save the
    .pst file.

    Note: Save the file somewhere you can locate it for later use, such as
    the Desktop.

  8. In the File Name box, type the name that you want to use for the new
    .pst file and click OK.

    Note: If you see a prompt to enter an optional password, you
    can click OK to skip it.

  9. Click Finish.

If you are ready to import the data into another Outlook 2016 profile, see
Import email address data into Outlook 2016 for Windows.