Export archive search results in Cloud Office
Last updated on: 2020-11-09
Authored by: Joe Brooks
You can export archive search results to share with outside parties, which is helpful for auditing or legal requests, as well as reviewing historic team activity.
Prerequisites
- Applies to: Administrator, Compliance Officer, and Search Administrator
- Difficulty: Easy
- Time needed: Approximately 10 minutes
- Tools required: Archive Portal access
Export search results
Complete the following steps to export the results of a search in the Archive Manager.
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Log in to the Archive Manager.
For more information, see Log in to the Archive Manager.
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On the left side of the dashboard, click Searches.
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Locate the search name to be exported and click Run.
Note: This option is available to users with Administrator, Compliance Officer, or Search Administrator permissions.
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Check the box for the messages to be exported and click the Export icon above the message list.
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Click Next to confirm the number of messages to exported.
Note: You can export searches with a maximum of 30,000 results or a total size of 20 gigabytes, whichever limit comes first.
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Select a format, EML, .PST, or .PDF and click Next.
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Enter an Export Name and check the box to receive an email notification when the export is ready.
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Click Request Export.
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To begin the download process, click the Exports tab.
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Locate the search that was exported and click Download.
Note: The export remains available for approximately 30 days.