Export email address data from Outlook 2010 for Windows

This article describes how to export a copy of your email address data from Outlook® 2010.


  • Applies to: User
  • Difficulty: Easy
  • Time needed: Dependent on the amount of data you're exporting
  • Tools required: Access to the Outlook account from which you want to export

For more information about prerequisite terminology, see Cloud Office support terminology.

If you need to export or import email address data from a different Outlook version,
see Export and Import email address data using Outlook
for a list of all version articles.

Export email address data

  1. In Outlook 2010, click the File > Options.

  2. In the Outlook Options window, click Advanced.


  3. In the Export section, click Export.


    The Import and Export Wizard launches.

  4. In the Import and Export Wizard, click Export to a file and then click Next.


  5. Click Outlook Data File (.pst) and then click Next.


  6. Select the folder that you want to export and then click Next.

    Select the email address at the top of the folder list to export all data and select the checkbox for include subfolders to export all data.


  7. Click Browse, and then select the location where you want to save the new .pst file export.


    Note: Save the file somewhere that you can easily locate for later use, such as the Desktop.

  8. In the File Name box, type the name you want to use for the new .pst file, and then click OK.

    Note: You might see a prompt to enter a password. This is optional, and you can simply click OK to skip it.


  9. Click Finish.

Check the folder where you saved the export to confirm that the export completed. If you are
ready to import the data into another Outlook 2010 profile, see
Import email address data into Outlook 2010 for Windows.