Server or service monitoring in SAP BusinessObjects

The new monitoring feature of the Central Management Console (CMC) allows administrators to monitor the usage and health of the SAP® BusinessObjects (BO) system.

The monitoring feature, introduced in SAP BO 4, has watches, probes, metrics, and alerts as part of the monitoring process. Some default monitoring features allow an administrator, without any prior expertise or knowledge on the topic, to obtain useful information about the status of the system. Before using this feature, you need to know which actions to perform and understand the existing limitations.

You must ensure that you store the information for monitoring in the monitoring database. Because it is a CMS database, it works independently from the other two databases in SAP BO. To activate the monitoring database, use the following steps:

  1. Log in to the CMC.

  2. Select applications.

  3. Double-click on the Monitoring application.

  4. When the properties window of the Monitoring application opens, make sure to check the Enable Monitoring Application option.

  5. Click Save and Close.

  6. If it is not checked, restart the Adaptive Processing Server (APS).

The information in the database is deleted every time the volume of data exceeds 1 GB. You can increase the size of the CMC.


To reach the monitoring section in the CMC, go to Applications > Monitoring as shown in the following monitoring default view:

As you can see in the preceding image, there are five different tabs in this section: Dashboards, Metrics, Watchlists, Probes, and Alerts. The following sections explore these topics.


The default tab is divided into the following parts:

  • Overall Health: The icon shows whether BO is working correctly or not.

  • Recent Alerts: Here you can see the alerts that were triggered by the system in the last 24 hours.

  • Graphical view of BI Landscape: This panel includes a graphical or tabular view of the watches within the system. You can click on an individual watch to view the details.

  • KPIs Status: This displays three key performance indicators for the system. Drill down by clicking on them individually.

  • Deployment Level Metrics: Use this option to view metrics of users, running jobs, and pending jobs.


Metrics are individual pieces of information that help you to understand the overall health of different components of the system, as shown in the following image:

Metrics are used to measure the health of a component. The metrics you define depend on the components that you are monitoring and your requirements. Examples of metrics include user login time, query execution time, CPU usage percentage, availability status for system service, and others. You can use them in watches and alerts, setting thresholds for Warning and Danger alerts. There are around 250 predefined metrics. Furthermore, you can create your own metrics. The default metrics enable you to check the status of almost everything in the system.

You can see the historical and current status of any metric that you select.


This tab helps monitor the watches created. The watches are thresholds for metrics that show you if the metric is in a healthy, warning, or danger status, as shown in the following image:

The preceding image shows watches created by default. You can change these thresholds to adapt them to your system. Also, you can create notifications for the watches, such as requesting an email if the system is in danger, for example. There are many interesting options with the watches, so check them out.

You also have the flexibility to decide which watches you want to include in the dashboard tab.


Probes let you monitor the BO system by using simulated application workflows that run through software development kit-based scripts.

The most interesting part of the CMC monitoring, probes are the most challenging part as well. You create probes by using a software development kit (SDK).

You can choose among the following system-generated default probes:

  • CMS Logon Logoff: Monitors a user logging on to the BO system and how long it takes.

  • Crystal Reports service through Page and Cache Server: Monitors the availability and performance of the Crystal Reports service (through the page and the cache servers).

  • Crystal Reports service through Report Application Server: Monitors the availability and performance of the Crystal Reports service (through Report Application Server).

  • Infoview: Monitors the availability and performance of logon and logoff of the InfoView web application.

  • Web Intelligence Service monitoring: Tests the availability and performance of the Web Intelligence Service through the report servers.

  • CMS ping: Tests the core functionality of the CMS.

  • CMS cache: Tests the availability of the CMS cache.

  • CMS database connection: Tests the connection to the CMS repository.

  • Start and stop servers: Tests the start and stop functions of the different servers in the system.


This option lists the alerts that have been set up in the watchlist.

You can see the different details of the alerts by clicking on each one. These alerts send emails and perform actions, depending on your watchlist configuration.

How to use all in one

The preceding information provides an overview of the different tabs of the monitoring application and how to use them.

To fully take advantage of monitoring, you need to make use of all the options. One example could be monitoring the response time to open a report in the system. For this, use the probe Web Intelligence Service Monitoring option that logs in, opens, and refreshes a report in Web Intelligence. After this, check both the metric of the time that it takes for the system to execute the probe and the metric that shows if the probe was successful or not. Also, create a watchlist with this metric, and if the probe takes more than five seconds, you get an email advising the administrator that the system is working a bit slowly. If the probe fails or takes more than 15 seconds, the system sends another email advising you that the system is not working properly. You can schedule this probe to execute daily.

With this simple scenario, you can detect any problems in the system automatically, before any user reports it. Moreover, the Alert tab can be used to show if there is something wrong that went unnoticed before.


By using this feature and the options available, you can accomplish important tasks and get everything under control in your BO system. Though some aspects are complex, you can do a lot with just the default settings. After you understand more, you can create your own probes and add more personalized options to your monitoring.

Use the Feedback tab to make any comments or ask questions.

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Rajendra Prasadrao Balmuri

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